OnCore is currently being used by Indiana University in collaboration with our key research partners to record, manage and report clinical research data. The web-based system provides users secure access from any location.
All clinical research studies conducted at Indiana University and IU Health require entry into OnCore if they include a prospective component and provider services and/or require informed consent.
OnCore Building Blocks
Protocols are the foundation of all OnCore functionality and features. Protocol information must be entered in OnCore before building calendars, creating a protocol budget, enrolling subjects, tracking subject visits, or invoicing sponsors.
The PC Console (Protocol Coordinator Console) is the central repository for protocol information. Protocol coordinators track Protocol ID numbers, objectives, assigned staff, sponsors, participating institutions, regulatory information, investigational drug and device information, and other details of each research study.
OnCore Basics: Getting Started
OnCore Registration Requirements
Determine whether your clinical study should be entered into Oncore.
Protocol Status Workflow
To determine who is responsible for completing the OnCore steps and notifications, view the appropriate OnCore Protocol Status Workflow below.
Request OnCore Access
Before OnCore access can be granted, basic training in OnCore is required. Click the button below to get started.
Once a study is entered in OnCore, subject accrual must also be entered and tracked.
Each subject must be registered in the system individually if your study meets any of the criteria listed below:
- requires Safety Flags in the electronic medical record (EMR)
- requires monitor access to patient data in Cerner
- requires Medicare Coverage Analysis
- requires the use of Research Billing Tools in OnCore
- are categorized as Interventional
- requires IU Specimen Storage Services
- uses Advarra Participant Payments
If none of the above criteria apply to your study, you may submit a request for summary accrual:
- First ensure your study is available in OnCore
- Then complete the Summary Accrual Request Form