Training & Support oncore-log-in-image

OnCore Registration Requirements

OnCore Training

Training sessions covering the basic functionality and requirements for OnCore entry will be held regularly, and all interested research staff are encouraged to attend. These sessions will include a general overview of OnCore’s Clinical Research Management module, registration, and data entry requirements (including what is necessary for PowerTrials use) as well as hands-on practice with members of the support team and other seasoned OnCore super-users. Training must occur prior to receiving OnCore access. 

More in-depth training will also be available by appointment and on an as-needed basis. We request that basic training of subject and protocol management be completed first. Additional training opportunities will also be scheduled throughout the year that includes searching and reporting functionalities and updates to the system

If you are interested in attending one of our scheduled sessions, please contact the OnCore support team and let us know the date and time you would prefer. Because our training location may have limited seating, spots are filled on a first-come, first-serve basis. Departments or other large groups wishing to train together may also contact us to schedule a private session.

Please see the below dates, times and locations:

DateClassDescriptionLocationTimeRegister
06-November-2017OnCore CRMS Training: How to Enter a New Protocol in OnCoreThis class will teach you how to add the information initially required to enter new studies into OnCore. This training is only necessary for research staff working within the School of Nursing, Krannert Institute of Cardiology, Gastroenterology & Hepatology, Department of Surgery, Division of Nephrology, Department of Urology, Division of Infectious Disease, Department of Obstetrics and Gynecology and Methodist Research Institute.Medical Research Library (IB) - 2271-4 p.m.Contact OnCore to register now.
13-November-2017OnCore CRMS Training: How to Maintain a Study in OnCoreThis class will teach you how to update and maintain both your protocol and subject information within OnCore. It will include how to update your protocols status, add continuing reviews and amendments, register patients and add a summary of accrual. This training is necessary for all research staff who are new and can also be a great refresher for those who need it.Medical Research Library (IB) - 2241-4 p.m.Contact OnCore to register now.
20-November-2017OnCore CRMS Training: How to Maintain a Study in OnCoreThis class will teach you how to update and maintain both your protocol and subject information within OnCore. It will include how to update your protocols status, add continuing reviews and amendments, register patients and add a summary of accrual. This training is necessary for all research staff who are new and can also be a great refresher for those who need it.Medical Research Library (IB) - 2271-4 p.m.Contact OnCore to register now.
04-December-2017OnCore CRMS Training: How to Enter a New Protocol in OnCoreThis class will teach you how to add the information initially required to enter new studies into OnCore. This training is only necessary for research staff working within the School of Nursing, Krannert Institute of Cardiology, Gastroenterology & Hepatology, Department of Surgery, Division of Nephrology, Department of Urology, Division of Infectious Disease, Department of Obstetrics and Gynecology and Methodist Research Institute.Medical Research Library (IB) - 2271-4 p.m.Contact OnCore to register now.
12-December-2017OnCore CRMS Training: How to Maintain a Study in OnCoreThis class will teach you how to update and maintain both your protocol and subject information within OnCore. It will include how to update your protocols status, add continuing reviews and amendments, register patients and add a summary of accrual. This training is necessary for all research staff who are new and can also be a great refresher for those who need it.Medical Research Library (IB) - 2271-4 p.mContact OnCore to register now.
18-December-2017OnCore CRMS Training: How to Maintain a Study in OnCoreThis class will teach you how to update and maintain both your protocol and subject information within OnCore. It will include how to update your protocols status, add continuing reviews and amendments, register patients and add a summary of accrual. This training is necessary for all research staff who are new and can also be a great refresher for those who need it.Medical Research Library (IB) - 2271-4 p.mContact OnCore to register now.
09-January-2018OnCore CRMS Training: How to Enter a New Protocol in OnCoreThis class will teach you how to add the information initially required to enter new studies into OnCore. This training is only necessary for research staff working within the School of Nursing, Krannert Institute of Cardiology, Gastroenterology & Hepatology, Department of Surgery, Division of Nephrology, Department of Urology, Division of Infectious Disease, Department of Obstetrics and Gynecology and Methodist Research Institute.Medical Research Library (IB) - 2271-4 p.mContact OnCore to register now.
17-January-2018OnCore CRMS Training: How to Maintain a Study in OnCoreThis class will teach you how to update and maintain both your protocol and subject information within OnCore. It will include how to update your protocols status, add continuing reviews and amendments, register patients and add a summary of accrual. This training is necessary for all research staff who are new and can also be a great refresher for those who need it.Medical Research Library (IB) - 2271-4 p.mContact OnCore to register now.
22-January-2018OnCore CRMS Training: How to Maintain a Study in OnCoreThis training is necessary for all This class will teach you how to update and maintain both your protocol and subject information within OnCore. It will include how to update your protocols status, add continuing reviews and amendments, register patients and add a summary of accrual. This training is necessary for all research staff who are new and can also be a great refresher for those who need it.Medical Research Library (IB) - 2271-4 p.mContact OnCore to register now.


ACCESS

Prior to attending, you will need to complete one of the following Access Request Forms:

Indiana University Employees

IU Health and Other Affiliates


ONCORE LEARNING MANUALS, TOOLS & FAQ’s

OnCore ManualsDocument Description
Minimum Standardized Requirements for Protocol ManagementThis document provides the necessary information to successfully onboard to OnCore and have the fields completed by the OCR (password protected)
Minimum Standardized Requirements for Subject ManagementThis guide provides direction when entering and updating subject information.
OnCore Coverage Analysis GuidelinesThis document is a how-to guide in determining whether the study is a Qualifying Clinical Trial according to Medicare rules; how to record billing information for each procedure; and how to view the billing grid of all scheduled procedures (password protected)
OnCore ToolsDocument Description
OnCore Navigation GuideA navigation tool that provides users with information on how to maneuver through OnCore with the most efficiency (password protected)
OnCore Registration RequirementsThe purpose of this flow diagram is to aid researchers in determining whether or not their clinical study should or shouldn’t be eligible for entry in OnCore
OnCore to PowerTrials Process StepsA flow diagram depicting the process steps from OnCore to PowerTrials
Subject Calendars and Visit Tracking Guide A guide that provides information on how to track subject visits and procedures in OnCore (password protected)
OnCore Frequently Asked QuestionsDocument Description
OnCore FAQ and Shortcut Guide for entering Amendments and Continuing ReviewsA concise step-by-step walk-through on how to enter Amendments and Continuing Reviews (password protected)
OnCore Entry Requirements FAQ for VA ProtocolsThe purpose of the this FAQ is to aid researchers in determining whether or not a VA study should or shouldn’t be eligible for entry in OnCore
OnCore Requirements for Multi-Site Studies FAQ
The aim of this FAQ is to provide guidance surrounding Multi-site studies and the unique situations research departments encompass in regards to how subjects are recruited, and of those subjects, should be included in OnCore.

 


ONLINE RESOURCES

More information on all aspects of OnCore can be found on the OnCore Learning Portal. It includes additional training guides, documents on functionality and planned improvements, as well as training videos and webinars.  When logged into OnCore, you may access the Learning Portal from within the application by going to the Help menu in the toolbar or by clicking on the “?” located in the upper right hand corner of each page. Research staff can also visit Onsemble.net, a site created for the OnCore community, which allows users from all organizations to connect with each other, share experiences, tips and tricks, workflows, SOPs, and trouble-shooting suggestions and solutions. Research staff wishing to access Onsemble.net, may request a username and password from the site itself.